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Are You Compliant?
The Legal Need for Content Management
Compliance with industry specific regulations is a key component for your organization's content management strategies. The following is a list of some of the most recent regulations and how they impact your organization's content management strategy.
All Organizations
FRCP
IRS 97-22
Education
FRCP
FERCP
Healthcare
HIPAA
21 CFR 11
Banking
FRCP
Publicly Owned Corporations
FRCP
FERCP
Sarbanes-Oxley Act
Federal Rules of Civil Procedure (FRCP)
http://www.civilprocedure.info/Definition - FRCP governs the conduct of all civil actions brought in Federal District Courts - creates an extremely broad description of what "electronically stored information" must be disclosed, plaCES a time limit for the disclosure, and stipulates a "good-faith" test on retention schedules.
Impacted Industries - All Organizations - The FRCP affects any business, organization, and person who may ever be involved in a federal court case.
Family Educational Rights and Privacy Act
http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html/Definition - A Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
Impacted Industries - Educational agency or institution
Definition - For public organizations, provides requirements for audit committees, financial reporting, insider trading, executive loans, change disclosure and management's assessment of controls.
Impacted Industries - All publicly traded organizations, public accounting firms, auditors, brokers, securities analysts
HIPAA
http://www.hhs.gov/Definition - Protects "Individually identifiable health information" that is, any data identified by name, social security, address or birth date whether it is electronic, paper or oral. Also requires patient notification of privacy policies.
Impacted Industries - Health plans, including employer-sponsored health and all healthcare providers that transmit patient information electronically for claims, benefit eligibility, referral authorizations, etc.
IRS Rev. Proc. 97-22
http://www.recapinc.com/irs_97-22.htmDefinition - Provides guidance to taxpayers that maintain books and records by using an electronic storage system that either images their hardcopy (paper) books and records, or transfers their computerized books and records, to an electronic storage media.
Impacted Industries - All Organizations
Gramm-Leach Bliley Act
http://www.ftc.gov/privacy/privacyinitiatives/glbact.htmlDefinition - Requires financial serviCES organizations to implement safeguards for customers' current and legacy information.
Impacted Industries - Financial serviCES such as brokers, dealers, exchange members
Definition - FDA defined the recommendations for managing audit trails, access control and electronic records retrieval.
Impacted Industries - Healthcare and Pharmaceuticals
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