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Both institutions of higher learning and local K-12 school districts face a multitude of challenges generated by the enormous volumes of email, paper and electronic documents they handle every day. According to the National Center for Educational Statistics, a well-designed automated student record system will reach more than teachers and administrators. It will also benefit the students, parents, community, legislators, and others by providing information on the functioning and success of the education system.
Used in a variety of ways in school districts across the country, our document management solutions deliver an array of benefits to educational institutions, including the following:
Create a secure centralized repository of teacher and student records (including reports and documents from all other existing applications) that can be readily available to authorized users at any location and used to support data-driven decision making and compliance initiatives
Streamline the ability to respond to public records requests such as board and administrative meeting minutes and requests for related e-mail
Centralize building records and automate IT management and procurement processes (e.g., work orders, vendor contracts, SLAs)
Manage all HR records and hiring processes including teacher certification and mandated record retention and disposal requirements
Integrate with existing payroll and financial applications to automate processes and provide immediate access to purchase orders and invoices
Store forms, state and federally-mandated reports, cashier reports associated with Student Nutrition and more electronically, providing fast access for cashiers and auditors
Support compliance with Children's Internet Protection Act (CIPA), Family Education Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA) and other regulations by controlling associated documents, automating their retention schedules and easing the auditing process
Automate and graphically track complex processes such as forms submission and approval (e.g., teacher leave requests, work orders and building use permits) as well as local professional development committee (LPDC) work, individual professional development plan (IPDP) processes and special education requirements (e.g., individualized education plans, multi-factored evaluations and forms) using existing forms
Free up space and resourCES dedicated to creating, managing and storing paper-based files resulting in substantial cost savings, and increased resourCES for Education
Automate and streamline your district's grant-writing process to assure adherence to deadlines and proper administration of funds
Contact CES, Inc to see how institutions of higher learning and local K-12 school districts use our ECM solutions to quickly access documents securely, confidentially and reliably while meeting regulatory compliance and security requirements, improving productivity and ultimately reducing costs.
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